How We Prep for a MiniTown Birthday Party

At Minitown, every birthday is more than just a celebration — it’s a carefully planned experience designed to create joyful, lasting memories for kids and their families. But what does it really take to pull off a magical party that feels effortless for parents? Come behind the scenes and see how we make it happen!

It All Starts With a Plan

About a week before the big day, our planning begins — especially if the party is part of our Silver or Gold packages, or if all the details for an Essential party have already been finalized. That’s when Christine starts curating and ordering decorations to match the chosen theme, down to the table runner and napkin color. Each party is designed with care and intention.

A Team Effort on Party Day

On the day of the party, our amazing Celebration Crew takes the lead. Christine provides a clear vision of how each setup should look — from decor to the tiniest details — and our team brings it all to life in just 15 minutes. Yes, you read that right! With every team member knowing their role, setup happens quickly and seamlessly.

While balloons are usually brought by the families themselves, our Gold package includes balloon bunches, which we prepare in advance. And when Christine can, she stops by to lend a hand or put on a final touch — because that personal attention matters.

Food, Drinks & Sweet Surprises

Our food prep begins early, too. We partner with Fairfield Pizza to bring in fresh pizzas and catering trays, and our pastries come from our trusted distributor. The rest — drinks, snacks, and treats — are handled in-house by our wonderful café team. Every item is prepped with care to be ready and waiting when the party begins.

Clear Communication Is Key

To ensure everything runs smoothly, Christine sends out a detailed email to each family before the party. It includes everything from playground rules to setup tips and the waiver link for guests. Then, before the weekend arrives, our team receives a full breakdown of all upcoming parties — including names, themes, extras, and special notes. No surprises, no confusion — just clear communication so everyone is on the same page.

It’s All About the Experience

Behind each Minitown party is a team that cares deeply about making each child feel celebrated and each parent feel at ease. We believe in creating stress-free, joy-filled celebrations that let families be fully present. It may look effortless to our guests — and that’s exactly the point.

Thanks for coming behind the scenes with us. We can’t wait to celebrate your little one next!

With love,

MiniTown Team